North American Lutheran Seminary, housed in Trinity School for Ministry in Ambridge PA, is seeking to hire a full-time (40 hours/week) Administrative Coordinator to provide support to the NALS president. The successful coordinator must be flexible, proactive, resourceful, efficient, highly professional, and possess a high level of confidentiality.
Directly Reports: NALS President.
Accountabilities: perform secretarial responsibilities to include typing, proofreading and formatting documents; process incoming and outgoing correspondence; filed and screen phone calls; coordinate travel arrangements; maintain files including historic lists for the Board of Regents; prepare instructional materials and reports for president’s speaking engagements; arrange meetings and conferences for the president and Board of Regents including hotel accommodations, meals, and refreshments; prepare and distribute meeting agendas and committee reports; coordinate conference calls and Zoom/GoTo Meetings; send emails for board chair and committee chairs; manage student recruitment by gaining competency in Trinity School for Ministry’s (TSM) student record system; work collegially with the TSM admissions department; respond to potential students’ inquiries and facilitate discussions between inquiring students and TSM director of admissions; coordinate student recruitment visits; facilitate communications between president’s office and residential NALS students; assist in coordinating Lutheran Week worship; coordinate Continuing Education events sponsored by NALS; oversee the details required for adequate student housing and meals for students and visiting professors; coordinate pre-meeting, meeting and post-meeting of the thrice-annual candidacy meetings (travel may be required); coordinate the annual retreat; gain competency in donation tracking; maintain donor and church relations records; work collegially with TSM development office and NALC financial office; prepare donor documentation; manage giving updates through social media and website posts; demonstrate familiarity with NALS brand; develop a coherent communication strategy for NALS Vision; work creatively and cooperatively with the seminary president; work collegially with the faculty and staff of TSM.